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Sharing Meetings

Share recordings, transcripts, and AI summaries with your teammates or external stakeholders.

Sharing a meeting with others in your Harmony workspace is quick and easy - as long as they have the right permissions, they’ll be able to view the meeting you send.

To share a meeting, first open the meeting you’d like others to see. In the top-right corner of the screen, you’ll find a Share button; click on it to open the sharing options. Then, simply click Copy link and the meeting’s unique URL will be copied to your clipboard.

You can now paste this link into Slack, email, or any project management tool you use to send it to your teammates or colleagues. Once they receive the link and have the proper permissions, they’ll be able to access the meeting content seamlessly.

Recipients must be logged into your Harmony workspace with Read permissions to view the content.

Export and share as PDF​

If you’d like to share your meeting details with someone outside your Harmony workspace, or simply want a portable version you can keep or send by email, exporting a PDF is the easiest way to go.

Just open up the meeting you want to share, and look for the Export button in the top-right corner of the screen—give that a click. You’ll be presented with export options; select PDF.

Harmony will generate a PDF file for you, which includes everything you need: the meeting title, date, list of participants, the AI-generated summary, all action items, and the complete transcript.

This way, you can effortlessly keep a record or share your meeting in a format that’s easy for anyone to open and review.

What gets shared?​

When you share a link or a PDF, the following data is included by default:

  • Recording: The original video or audio file (link only)
  • Transcript: The full conversation text with speaker labels
  • AI Summary: The high-level overview and key topics
  • Action Items: Tasks and follow-ups identified by Harmony

Permissions and access​

Meeting visibility is governed by your workspace's Role-Based Access Control (RBAC).

Private access: By default, meetings are visible only to the recorder or their team

Admin access: Workspace admins can adjust roles to allow Read: All access across the company

Revoking access: Deleting a meeting or removing a user immediately revokes all shared links

Harmony cannot revoke access or track views once a PDF has been downloaded.

Troubleshooting​

Recipient sees "404" or "Access Denied": The recipient is likely not logged in or lacks the required permission scope (Own vs. Team vs. All). Ask your admin to check their Role settings.

PDF is missing the transcript: Ensure the meeting has finished processing before exporting. If the transcript is still generating, the PDF may only include metadata and summary.